7 Essential Tips for Getting Moving Quotes for Your City!

Obtaining a quote for moving may seem straightforward. Many people believe it means calling a few companies and choosing the one with the lowest price. But the process is rarely that straightforward.

According to the Government of Ontario’s official guidelines, it’s crucial to obtain at least three written estimates. Quotations over the phone or via email are rarely as accurate as those based on a physical evaluation.

Source: Ontario Government Website

At Professional Movers Ottawa, with years of experience and thousands of successful relocations completed, we understand how challenging it is to get a quote that truly reflects your needs. That’s why we created this guide to help you find one that fits your plans and avoids surprises.

Whether you’re comparing moving company quotes or need a clear quote for moving in your city, these seven tips will help you make the right move with confidence.

Why Getting Accurate Moving Company Quotes Is More Important Than You Think

Obtaining a moving quote may seem straightforward, but an incorrect one can lead to unexpected problems. Here’s why accuracy matters:

• Unexpected fees: Quotes that overlook stairs, require long carry distances, or involve heavy items often result in surprise charges.

• Unclear services: It’s not always apparent whether packing, fuel, or supplies are included unless specified.

• Lowball estimates: Movers who underquote may cut corners or increase costs later.

• Budget planning becomes more challenging: Vague pricing makes it difficult to plan your expenses confidently.

• A precise quote builds trust: When you know exactly what you’re paying for, you can feel more in control of your move.

To avoid surprises and maintain control over your move, always request detailed, city-specific quotes from moving companies.

Tips for Getting an Accurate Quote For Moving

Now that you understand the importance of an accurate estimate, it’s time to take the next step. In the following section, we’ll walk you through key tips to help you get the best moving quote for home or office relocation.

1. Understand What Influences a Moving Quote:

Every quote is based on a combination of factors. Some are obvious, others not so much. Most moving companies quote based on:

City-specific elements can quietly bump up the cost. Some movers include parking permits in urban zones, while others ask you to arrange that yourself. Always ask what’s built into the moving company’s quote, especially when moving in crowded or restricted areas.

Read In-Depth Guide – Factors That Affect Your Moving Quote

2. Request Multiple Moving Quotes from Local Companies:

It’s tempting to go with the first quote you receive, but it’s smarter to gather at least three. Use a mix of online forms and in-home visits to get a clearer picture of costs.

Choosing local helps. A company like Professional Movers Ottawa knows the area, building rules, parking limits, and common weather delays. This helps them offer the most accurate estimate for your situation.

Local Google reviews matter. They reflect real customer experiences in your city. Also, don’t overlook referrals from friends or neighbours. Sometimes the best recommendations come from someone just down the street.

Professional Movers Ottawa is a local moving company that understands the region and can provide estimates tailored to your exact needs.

3. Choose Between Binding and Non-Binding Quotes:

Not all quotes are created equal. You’ll come across two main types:

• Binding quote: The price is locked, even if the mover underestimated the work.
• Non-binding quote: The final bill could increase based on actual weight or time spent.

Binding quotes are safer if you’re concerned about surprise fees. But non-binding might be cheaper if your move is small and you’ve pre-packed.

Always ask the company, “What kind of quote moving service do you provide binding or non-binding?” and get it in writing. Understand what happens if the scope of work changes on moving day.

Different Types of Moving Quotes – Choose What Fits You Best

4. Check What’s Included in the Quote:

Some companies only provide a simple cost estimate. In contrast, others, such as Professional Movers Ottawa, offer a free moving quote that lets you have a detailed and open conversation about your needs.

When discussing your quote, ask these questions:

• Does the quote include a complete list of items that will be moved?

• Are there extra charges if you are moving to or from a high-rise building or a busy downtown location?

• What type of insurance is included in the quote?

• Is an advance payment required or expected before the move?

Also, confirm if packing and unpacking services are included or if they will be charged separately. Never leave the conversation without a written breakdown of all charges. It helps you compare quotes from different companies with full clarity.

Moving in Ottawa, Ontario – Your Guide to Accurate Moving Estimates in Ottawa

5. Beware of “Too Good to Be True” Moving Quotes:

When a moving quote seems too low, be careful. Look out for these signs:

• The company refuses to provide a written estimate.
• They say things like, “We will figure it out on moving day”.
• They ignore or do not follow your instructions.
• They give unclear answers about insurance or cancellation policies.
• They cannot show proof of licensing or insurance.
• Their online reviews include many complaints or seem fake.
• They do not have a valid Department of Transportation number or proper registration.
  

Choosing a mover without checking these can lead to surprise fees or poor service. Always ask questions and get a clear, written quote before you decide.

Read More on Moving Mistakes – How to Get Accurate Long-Distance Moving Quote

6. Leverage Online Moving Quote Tools: But Use Them Wisely

Online calculators can be useful to get a general sense of what your move might cost. You simply enter your address, answer a few questions, and receive a rough estimate. However, these tools are often too basic. They usually do not account for unique building features like tight staircases, limited parking, or elevator booking rules. They also miss regional factors like construction delays or heavy weekend traffic.

Use these tools to set initial expectations, but always follow up with a company that understands your local area. Aggregator sites may also share your details with several movers, which can result in many unexpected calls.

For a quote moving service that is specific to your neighbourhood, visit the Professional Movers website. We offer detailed and transparent moving company quotes based on your exact needs and location.

7. Schedule a Call or Virtual Survey for the Most Accurate Quote

A quick phone estimate often misses important details, which can lead to surprises later. Scheduling a call or virtual survey allows the moving company to see your home or office layout, understand the volume and types of items, and spot any challenges like narrow doorways or fragile belongings.

To make the most of this:

• Clear away clutter so only the things you want to move are visible

• Label boxes or group items by room to help the estimator understand the scope

• Prepare a list of valuable or fragile items that need special care

This preparation gives the movers all the information they need to provide a precise, reliable quote tailored to your move.

Get Free and Accurate Moving Estimate with Professional Movers Ottawa

Since 2018, Professional Movers Ottawa has helped thousands of people move, earning over 1000 five-star Google reviews. We are fully licensed and certified, so your belongings are handled with care. Whether you’re moving within Ottawa or to nearby areas, we provide clear and accurate moving quotes tailored to your needs. Our focus is on honest pricing and reliable service, giving you confidence in every step of your move.

Visit us for your detailed and free moving quote. Let Professional Movers Ottawa help make your next move straightforward and easy.

Bonus Tip: Ask the Right Questions When Getting a Quote:

Don’t just ask about the price. Dig deeper with questions like:

• What’s your cancellation policy?

• Are there extra charges for weekend or evening moves?

• Do you offer discounts for seniors, students, or military members?

• What happens if my move takes longer than expected?

• How do you handle valuables or fragile items?

Asking the right questions helps you compare services beyond just price.

Conclusion

Getting a quote does not have to be confusing or stressful. Now that you know what to look for, take the first step toward a smooth move by contacting trusted movers in your area. Begin gathering quotes today by using the strategies outlined above.

Compare carefully, ask the right questions, and take time to schedule a call or virtual walkthrough. A clear and accurate quote can help you avoid surprises later and guide you toward a well-planned and cost-effective move.

Frequently Asked Questions About Getting a Moving Quote

How to get a discount on a moving quote?

Ask the mover directly or check their social media pages for promotional offers.

How to compare the moving quotes of different companies?

Look beyond the total price by comparing what is included, any hidden fees, and the reputation of each company.

What is the best way to get a moving estimate?

Schedule a call or virtual walkthrough so the movers can understand your needs and provide a detailed quote.

Do you provide a quote for moving in Ottawa, Ontario?

Yes, we provide moving quotes for Ottawa, so call us today to discuss the details.

Which type of estimate is better on-call or virtual?

Both work well, as it depends on your convenience and how detailed you want the estimate to be.