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Moving an office is a very serious task. You need to ensure that the relocation goes quickly and smoothly. With no unnecessary interruptions. And that requires a good plan, good organization, and a quality moving company to help you. Moving companies Gatineau can help you relocate everything to a new location quickly. But you also need to do your part to prepare. So you can continue your work in a new office space almost uninterrupted. Here’s how to do it.
Picking the right time for moving your office to a different space is essential
While home relocations are difficult, moving your office can be quite challenging. You have to balance your workflow with the moving duties. That’s why it’s very important to know when the best time for moving an office is.
Your first priority should be your business. If you have to halt everything until you relocate, you might end up losing a lot of business. But if you wait too long you can end up in a very inefficient workspace. Here are a lot of indicators of when it’s time to move your office:
- Office space is getting crowded
- You plan on hiring additional people you don’t have space for
- Your lease is up and you need to move
- When you feel like a better office location could drive more business
- You want to move to a place that offers a better working environment for young professionals
Picking the moving date
Once you’ve decided that moving your office is the best option, it’s time to think about a moving date. It should preferably be on a weekend if your workflow revolves around workdays. But you should also choose a time of the month that is less busy. Remember, you want to minimize the impact of your move on your workflow.
You should contact office movers Gatineau as soon as you decide that you will be moving. Because when you book far in advance, you’ll be able to pick the day of the week that works best for you. And if you book last-minute you might end up having to move on a workday.
Make sure to pick good office movers
Picking quality moving assistance is important in any relocation. But when it comes to moving your office, it’s essential. Quality movers will be able to work around you and help you minimize the downtime. But if you decide to save money and go with a cheaper and less reliable option, it can end up costing you way more. So, make sure you interview your movers. Ask them if they have experience in moving offices. And how long will it take them to pack, load, transport, and unload everything?
Get a moving quote for moving your office from multiple companies
It’s always a good idea to contact a few different moving companies. Interview them and take a look at their services. Get a moving estimate from all of them. That way you can compare their pricing and make an informed decision. And if need be adjust your moving budget to match.
A good plan is essential when moving your office
Having a good plan is a very important first step when moving your office. It will help you get more organized and move more efficiently. Most importantly, it will help you speed up the moving process. Make sure that all of your coworkers are familiar with this plan. So you can all work towards making this a successful relocation. Everyone should know what their duties are. And when they need to be there to help with the move.
Create a moving checklist
A moving checklist is a valuable tool when moving your office. It’s a list of anything and everything that you need to do during your relocation. From boring paperwork to shopping for new office decorations. Creating a moving checklist is easy. Make it so it fits into your preferred style. You can use various apps to create a checklist that you can share with your coworkers. Or you can simply use a pen and paper to create it. But, make sure to include everything on it. Aside from the fact that it will be your guiding tool for this relocation. It will also give you great satisfaction every time you tick one of those boxes off.
Packing is an important task when moving your office
Once you’ve found a good moving company and created a moving plan, it’s time to tackle the packing. It’s usually the most boring and most time-consuming task. But, it’s one of the most important things that you need to do. Properly packing your equipment is essential. Especially packing fragile items, like computers or other office equipment. So make sure to buy quality supplies and dedicate enough time for the task.
Buying packing supplies for an office move
Your packing is only as good as your supplies. So, you need to buy quality ones and in ample quantities. First, make a list of all the items that you need to move. And with it, go shopping for packing supplies Ottawa. You can get them at a local hardware store. But also online and from your moving company. That way you won’t have to waste time searching the city for the right boxes.
After the move
Your relocation might be over. But you will still be feeling the effects of it for days to come. It will take you some time to get everything set-up and ready. And your coworkers might feel negative effects from it. So, it might be a good idea to boost office morale. Both you and the people around you could probably use it after a long relocation.
Other things to note when moving your office
With a good plan and a good moving company by your side, moving your office doesn’t have to be hard. The only important thing is to properly prepare and pick good moving assistance. So, make sure your new space is ready for you to move in before you move. And don’t settle for unreliable movers. It’s also important to properly communicate the move to both your employees and your clients. So they all know what to expect in the future.
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