How to prepare your Ottawa office for relocation

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Moving to a new office is very exciting. You will expand your business and start a new chapter in the company. However, it can also be quite challenging. There are so many things to consider when you relocate to a new office – how you will work during the transitional period, how you can maintain employee satisfaction and happiness, and how you will organize the new office space. And, there is also the fact that you will physically have to move everything and everyone from the old office space to the new one. Still, a good plan can save you a lot of stress and some money as well. To help you with the planning, the best moving companies Ottawa has to offer have prepared this useful guide on how to prepare your Ottawa office for relocation.

Start off by making a timeline for your Ottawa office relocation

Moving your Ottawa office will be a big endeavor. You have to take into account many things, from the season to the time of day you will move. Moving your Ottawa office in winter may not be the best choice due to the weather, so make sure you plan for everything.  You should start planning for the move as soon as you find out about it. Moving office is no easy task since you will probably have to work during the whole process. So, make a moving timeline first. Create detailed checklists for the move with everything you will have to do. Here, you should take into consideration any and all important dates on your business calendar and note them in the moving timeline. Also, keep in mind your current lease and its expiration date. Try to set the moving date as close to the expiration date as you can.

Timeline for moving
Create detailed checklists when you prepare your Ottawa office for relocation

Next, work out a packing plan with your employees. It is important to keep them informed about the relocation as much as you possibly can. During this period, you may need to work overtime. It is challenging to make a moving plan and do your work at the same time. So, set aside some time each day for relocation planning. Or, you may find it useful to work with a professional mover to facilitate the relocation. There are many professional services when it comes to office moving Ottawa has to offer. So, contact a few companies and get some moving estimates from them. Also, make sure they offer the additional services you may require, such as packing and storage.

Make a packing plan when you prepare your Ottawa office for relocation

Running the office day-to-day means you probably have to have lots of items. This is especially true if you have a larger office and many employees. You will need to make a packing plan to prepare your Ottawa office for relocation. When you make a packing plan, make sure to include all the employees. they should each be in charge of their own personal things, and you can delegate the packing duties for the items you all share as a team. When you delegate, think about each employee’s workload at the time and try not to overwork them during this time. Their office work could suffer as a result. When you make a packing plan, remember to secure the packing supplies you will be needing. Try to estimate the volume of things you will be packing and procure the necessary boxes, bubble wrap, and packing peanuts.

Include your employees to help you prepare your Ottawa office for relocation
Include all the employees when packing up the office

Or, you can hire professional movers and packers to help you with packing and organizing the office. Professional movers have the best packing supplies Ottawa has to offer on hand. So, you do not have to think about cardboard boxes and scotch tape during this stressful time. Also, professional packers will save you a lot of time. You can spend that time doing your job the best you can.

Try to downsize the old office as much as you can

Once you start making your packing plan, you will realize just how many things have accumulated in the office over the years. If your work is usually busy, you probably do not have the luxury of organizing the office often. So, this is a great time to do some office organizing and downsizing. Start off by getting rid of the obvious clutter that has no place in the new office. Then move on to the duplicate things you may have and talk to the employees about whether you really need all of them. When you downsize, make sure you pay attention to what the employees are telling you. There may be some things in the office that seem unnecessary to you. However, they may be essential to a large number of people.

Rent a storage unit when moving your Ottawa office

When you have gotten rid of all the clutter, it is time to move on to the things you will be keeping. If there are some things you will be moving to your new office but you do not need every day, you can start packing them up. Then, move them into one of the many storage units Ottawa has to offer. This will greatly help you with staying organized and packing up the remaining items, and it will be beneficial when you prepare your office for relocation.

Storage units
Make use of storage units while you move to your new office

As we have seen, there are many things you have to do to prepare your Ottawa office for relocation. You have to consider different things, from the happiness of your employees to making a packing plan. Still, you can prevent stress and delays by being well organized at work while planning the move. Also, you can hire professional movers to assist you with the move. It will save you a lot of time and stress, and it could potentially save some money as well.

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